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Privacy Policy

Introduction

In May 2018, the original Data Protection Act 1998 was replaced by General Data Protection Regulation (GDPR). This had an impact on small businesses such as ours to notify users of how we collect and use their personal details. This page outlines how we do this.

TARGETING ARCHERY PRIVACY NOTICE

What this privacy notices covers

Targeting Archery is committed to protecting your personal information. In this notice, references to 'we' or 'us' means Targeting Archery. This notice explains how we collect and use the personal information about you.

Who we are

Targeting Archery ('The Business') is a local archery coaching business providing archery coaching, come-and-shoot sessions and other recreational archery opportunities such as galas and charity archery events. We have Archery GB approved indoor and outdoor ranges. We follow the rules, guidelines and code of conduct of the governing body for archery in the UK: Archery GB. We also run an archery club called Targeting Archery Club ('The Club').

Targeting Archery operates the website: http://www.targeting-archery.co.uk (the "Website").

Information we gather

Targeting Archery gathers certain information about people using the business. We may collect information in the following ways:

Information you give us

Anyone wishing to use any of our facilities may be requested to fill in information, including personal information, using the "Enrolment Form" on our website. You may also give us, or update, information when using our Website or through our membership system. If you become a member of our Targeting Archery Club, The Club's information is held by Targeting Archery.

Information we may gather ourselves

When using our coaching facilities we may keep records of your ambitions for the coaching, a plan of coaching, your current status and progress reports. We may collect photographs (with your permission), your archery scores, other achievements and any other information required for the normal running of Targeting Archery.

Information we get from your use of our Website and services

Other than information you provide yourself, we do not collect any information based on your use of our website. We do not use cookies on our website to store the pages you visit or your browsing behaviour.

When you enter competitions as a member of Targeting Archery we may collect some personal information about the competition you entered and your results.

Information about you from third parties

We work closely with Archery GB and may receive information about you from them if you are registered with Archery GB through The Club.

How we may use your information

We use your information for the purposes of running the business, including informing you of changes to sessions or corresponding about your archery coaching progress, etc..

We do not use your information for other 3rd party marketing in any way.

We may use your information for a number of purposes including the following:

  1. Compliance with legal, regulatory and corporate governance obligations and good practice
  2. To provide you with information about our business, shooting times and more
  3. If going through a coaching programme, we may keep records of sessions and progress reports.

We will use the information we get from your use of our Website and services to:

  1. administer our Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
  2. improve our Website to ensure that content is presented in the most effective manner for you;
  3. allow you to participate in interactive features of our service, when you choose to do so;
  4. as part of our efforts to keep our Website safe and secure;
  5. any other reasonable purposes of Targeting Archery Club, acting always in accordance with the data protection law (as amended from time to time).

We will use the information you give us to:

  1. perform services you have requested or providing you with information you have asked for;
  2. administer the sport of Archery, for instance by assisting you with your entry into tournaments;
  3. ensure that content from our Website is presented in the most effective manner for you;
  4. any other reasonable purposes of Targeting Archery, acting always in accordance with the data protection law (as amended from time to time).

Marketing

We do not use your information for marketing purposes.

Information Sharing and Disclosure

We do not normally share your information with 3rd parties at all.

However, we may disclose your personal information to law enforcement agencies:

  1. if we are under a duty to disclose your personal data in order to comply with any legal obligation (for example to government bodies and law enforcement agencies) on production of an appropriate warrant for such data;
  2. to protect the rights, property, or safety of Targeting Archery, Our Members, or others.

Keeping your records

We keep records only for as long as required to operate the business in accordance with legal requirements.

Your membership information may be retained for up to 7 years after you leave the business (or your last contact with the business if you don't officially leave). Following this period we will anonymise your membership history.

We may retain non-identifiable data for statistical purposes beyond the initial 7 year period.

If you complete a course with us, we will retail just your name and the date of completing the course indefinitely, in order for us to be able to confirm your course attendance to another club if they contact us in the future.

Where we may store your information

The digital data that we collect from you or receive from you will be transferred to, and stored on Orpheus Internet's online systems. They have proper security in place to protect your data from unauthorised access. By submitting your personal data, you agree to this transfer, storing or processing. We do not keep your personal data in digital format on personal computers, laptops, tablets, mobile phones or similar.

We also keep membership details in paper format, which is kept in a secure location away from the shooting ranges when we are not shooting.

Targeting Archery will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. Targeting Archery does not keep a copy of your password at all. Access to the admin or member portal sections of the Website uses a one-way "encryption matching" mechanism which means the password itself is never stored on our systems.

Your rights

You have the right to:

  1. You have a right to request a copy of the personal information we hold about yourself. You may not request information about any other member (not even a family member, that request should come from that person directly to us). In some circumstances we may require you to prove your identity with two pieces of approved identification. Please address requests to Karen  Dales and we will respond within one month of receipt of your written request and confirmed ID. Please provide as much information as possible about the nature of your contact with us to help us locate your records. This request is normally free of charge unless the request is manifestly unfounded or excessive.
  2. Have any inaccuracies in your data corrected. If you would like to update the details we hold about you other than online, please contact Karen Dales via telephone, email or by letter.
  3. Request that we delete your personal data. Note that we require your information for the normal running of the club, so we are only able to delete your data if you also choose to leave the club.

Changes to this notice and the way we treat personal information

We may update the terms of this privacy notice at any time, so please do check it from time to time.

We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address you have provided to us or by placing a prominent notice on our Website. By continuing to use our Website you will be deemed to have accepted such changes.

Enquires and Complaints

Karen Dales is the first point of contact regarding any enquires arising from this Privacy Notice. Where possible, please raise all enquires in writing.

If you are unhappy with our work or something that we have done or failed to do in regard of protecting your personal data, please inform us in writing. Targeting Archery will acknowledge receipt of all complaints and will endeavour to investigate the complaint within 15 working days.

All information enquires or complaints should be sent in writing to:

You may also complain directly to the Information Commissioner’s Office (ico) if you are concerned with how we are handling your personal information by using their online form which can be found here: https://ico.org.uk/concerns/handling/.

Changes to this Notice

We may change this Privacy Notice from time to time. If we make any significant changes in the way we treat your personal information we will contact you directly.